A clear process, so that event day is calm.
Good event coordination means thinking ahead, asking questions and finding possible problems before they happen. This is how we do it.
Discovery
We start with questions: the purpose of the event, your guests, the date, the budget and the feel that you want.
- A call or meeting with Larissa
- Purpose, guest count and budget confirmed
- First ideas for venue and format
Quote and site inspection
We send a clear quote. When you accept it, we inspect the venue options and check the practical details.
- Itemised quote with our fee and supplier costs
- Venue visits and the six-point site inspection
- Venue booked and confirmed
Planning and suppliers
We book and brief every supplier and build one run sheet for the day.
- Catering, décor, AV, entertainment and transport
- Guest list, invitations and RSVPs
- A run sheet that every supplier receives
Event day
We arrive first and leave last. We manage set-up, timing, suppliers and any problem on the day.
- Set-up and supplier check-in
- Programme and timing managed on site
- Breakdown and a short debrief with you
What we check at every venue.
Power and backup
Where the power points are, how much load they take, and what happens during load shedding.
Supplier access
Loading areas, delivery times and the route from the truck to the room.
Bathrooms and parking
Enough of both for your guest count, and easy to find.
Kitchen and acoustics
Space for the caterer, and a room where speeches can be heard.
Accessibility and flow
Step-free routes, and how guests move from arrival to their seats.
Emergency exits
Clear, marked exits and a plan that keeps everyone safe.
Frequently asked.
If your question is not here, send us a message. We are happy to help.
Ask a questionFor December functions and wedding season, book as early as possible, because venues and suppliers fill up first. For other events, 6 to 12 weeks is a good start. Contact us anyway if your date is closer.
No. We plan small office celebrations and workshops as well as large conferences and year-end functions.
Yes. If you have done the planning, we can take over before the event and run the day for you.
Yes. We plan events across the Eastern Cape. Contact us about events further away.
Our quote shows a deposit to confirm your date, with the balance before the event. Supplier deposits are set out in the quote.